Not everyone wants to be a tech nut and try every gadget right away. As a result, there is a degree of skepticism in business software discussions between analysts, users, and experts. As a result, there are many myths, misconceptions, and misinformation about HR software India. We’ve analyzed the eight most essential and shown you the truth.
Myth #1: HR Software solves all problems HR Software automates processes already in place.
The software will make your well-tuned HR department run much more efficiently. The software will quickly expose any issues or problems if your HR function is not well-organized.
The efficiency of HR software has the direct effect of making it easier to do more work and allowing it to be done faster. This allows the HR function to be more critical, visible, and timely. If time is an issue (and it can with reporting), then HR software will fix the problem. However, HR software will allow you to create reports that are not correct quickly if reports are slow or missing data.
Myth #2: HR Software will take away jobs from the HR Department.
When HR software is implemented, it is rare for anyone to lose their job. People who spend their time retrieving and restoring files in the filing cabinets will soon be able to focus on more productive tasks like planning and reporting. The dreaded filing cabinet will be gone from the staff’s desk, and they will now serve the management as needed.
There may be an overstaffing situation in large HR departments that work in a manual environment to compensate for the absence of automation. Staff members may be reassigned from their filing jobs to another job. Many former file clerks have resigned from the filing job to become employment specialists. They use the HR software’s applicant tracking capabilities to recruit.
Myth #3: HR Software can be complex and costly.
HRMS software is much simpler than accounting software which can be pretty expensive. The most crucial factor in HRMS software’s functionality is its width. HRMS software stores a wide range of data about employees, applicants and jobs. This vast amount of data is only stored and reported for basic calculations.
Myth #4: Implementing HR Software takes forever.
A well-run manual HR function in a small or mid-sized business can generally be automated quickly. Sometimes, it may take as little as a week. However, automation does not make existing functions more efficient or faster. Implementation is as simple as recording the information and using it. You may have to create them yourself if the automation process doesn’t allow this.
Implementing HR software involves recording historical and current data and adjusting processes for automated production of letters and reports. It is not a difficult task, and it is not a mystery. On the contrary, it’s easy just to do it.
Myth #5: HR Software requires expensive and lengthy training.
HR Software automates tasks you already do (or need to do). Software that is well-designed and thought out should consider the common ways HR tasks are performed. It doesn’t have to be reinvented.
You will have to learn the software’s capabilities, but this is about storing, retrieving, and capturing information. Software that can’t automate the process of putting information in computer files rather than paper in filing cabinets or replacing an Excel spreadsheet is not well-designed or designed and is likely to be poorly conceived.
Software is known for its old saying, “If the software is hard to use, it won’t get used.” Software that is difficult to use will not be used. Software’s difficulty in learning is a sign of its difficulty. It is not the software that needs to be taught how to use it if you require weeks and weeks of training.
You may require some training for your HR Software. However, if you need it to last more than a few days, then you might be paying for poorly designed software and not quality training.
Myth #6: Customizing HR software is expensive.
Software customization is necessary to make it more specific to your requirements. The hard work of changing the software is already done if you know what you want. The majority of high-quality HR Software offers some level of customization. You can make almost all of your changes within a matter of hours with a well-designed customization tool.
It is crucial to find the right product for you. Consider whether you can modify the product using the built-in user customization options. It would be a mistake to buy a sports car and ask the dealer to make it into a van. You wouldn’t buy an HRIS product designed one way and then modify it to work in another way. You can research to find the right product for you and easily customize it to meet your specific needs.
Myth #7: HR Software requires continuous IS involvement.
While some HRMS software might require constant IS involvement from users, a well-designed product and well-implemented product shouldn’t. You should not be able to get constant IS involvement with your current system (manual or automatic) if the software is not well-designed, poorly conceived and/or poorly implemented.
Myth #8: Getting technical support with HR software is a problem.
Horror stories of long delays in returning calls, inexperienced support representatives, voice mail and, most importantly, program errors (i.e. bugs). While well-designed software reduces the need for technical assistance, there is no substitute for human interaction.
For speedy resolution of software issues, well-trained representatives can quickly answer your questions and refer you to the development team.