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8 Best Client Management Software for Freelancers & Teams

Client Management Software is good if you are in the team or you do freelancing. They are your good companion to get your work smooth and ease

Your company’s growth will decline based on your relationships with your customers, both present and future. This is the reason you require software to manage your client base regardless of how big your company is.

If you establish good relationships with your customers, They’ll probably make more purchases and recommend your business to their friends. This is why you need to find ways to manage your customer relations is essential for any serious company.

The good news is that client management does not have to be a manual process. There are a variety of tools for managing your clients that will help your company develop and maintain relationships with current and potential clients.

Also called CRM or customer relationship management ( CRM) software, tools for managing clients can also assist you in collecting and analyzing the data of your clients to aid in your decision-making. Like  Electronic Medical Record (EMR) software they are also essential software.

The increasing benefits of client management software aren’t unnoticed by business professionals. According to Grand View Research, the revenues generated by CMSs grow each year, and it is expected to rise to $80 billion by 2025.

With the many choices of client management programs available, there are many options available; it can be challenging to determine the best fit for your company.

Best Client Management Software for Freelancers Teams
Best Client Management Software for Freelancers Teams

 We’ll perform the heavy lifting and provide an in-depth review of our top 8 options in client management software. We’ll make it easier for you to choose which CMS to buy, and here are our suggestions. We’ll also look at client management in more depth to help you’ve made the right decision.

The 8 Best Client Management Software

Below, we’ll look at seven of the top client management programs. We’ll review their main attributes and their pros and cons and pricing to aid you in choosing which one could be the right software for your freelance business.


When you’re working for yourself, the relationships with clients may be like rollercoaster rides at times. They’re the way you expand your business, improve your services, and ultimately lead you towards financial stability.

Hectic’s comprehensive approach to managing customers ensures that you keep every detail about your customer so you can become the person of professionalism and integrity that you and your clients want you to be.

Hectic Client Management Software
Hectic Client Management Software

Key Features:

  • It is easy to calculate lifetime earnings, Check past notes reference your contract’s time tracking, and much more.
  • Notifies you immediately of essential changes between you and your client.
  • Creates a schedule for your project deadlines deliverables from proposals to invoices, all of which are viewable in one place.


  • Hectic offers the resources (podcast blog posts, podcasts academy, etc.) to educate users on using their tools most effectively. Their CEO Darryl Kelly is currently conducting a live tour through Hectic. You can reserve an appointment by clicking here.
  • Hectic instantly sends notifications to anything important to you and your client.
  • The customer service is top-notch, and the chat support is speedy.
  • Hectic helps you stay on top of your game with visual bandwidth management to understand your commitments.


  • The free Plan (for only one customer)
  • Unlimited Plan: $11.99
  • Teams Plan: $19.99


HoneyBook is a cloud-based software for managing clients specifically designed for small-sized businesses. It lets users accomplish various tasks like sending invoices and payment information and signing contracts, booking clients on the internet, managing their projects and sharing status updates with clients.

HoneyBook is especially beneficial for entrepreneurs who prefer to work on a single project and freelancers who work in groups. HoneyBook gives you different options that make working with clients an easy task, from invoicing to inquiry.

Honeybook CMS ( Client Management Software)
Honeybook CMS

Key Features

  • The Task management feature in it allows users to observe and monitor various stages of the project.
  • Users can easily save contracts, invoices, and other documents all in one place.
  • By using the custom templates and messages, clients can respond to users with automated appointments and follow-ups.
  • Automatic reminders for payments are possible to send easily and task reminders can be made as per the project’s requirements.


  • HoneyBook offers training resources to help users utilize their systems at their best. The training sessions they offer are educational and instructive.
  • Honeybook sends email reminders to you whenever clients sign, open, and pay for bids. They will send emails to you to remind you if clients haven’t even opened your requests yet.
  • HoneyBook provides contracts and sales proposals with specific payment schedules.


  • Online scheduling software can work with various time zones.
  • The transaction fees associated with instant deposits are expensive.
  • Certain features aren’t entirely practical.

Honeybook price

  • Starter Plan for software: $9 per month
  • Unlimited Plan is: $39/month and billed annually at $390 (a savings of $78 per year!)


Pluto manages clients’ platforms designed to help small businesses manage projects, make proposals, create them, and process invoices using the same platform. Additionally, Plutio has a time tracking feature that allows employees to manually or automatically track their hours in timesheets and send them to supervisors via email.

The program comes with a project management tool, which allows stakeholders to upload files with various file formats. It also lets you keep track of the status of their projects and design custom fields that can include additional information.

Plutio Client Management Software
Plutio Client Management Software

Furthermore, Plutio comes with an application programming interface (API) which allows the integration of various third-party applications like Google Calendar, Facebook, Google Drive, and many more.

Key Features

  • Electronic signatures provide an official stamp to your messages or requests and help you make professional agreements.
  • Templates that can be customized to meet the requirements of all users using the program.
  • Send reminders via email whenever a customer agrees to your suggestion and follow up as needed.
  • Permission management for monitoring every action that takes place on the platform.


  • An intuitive interface that allows users to navigate the features with ease.
  • A great support team can help you when you run into problems working with the application.
  • A variety of business tools and foundational tools in one database, giving you options for running your business efficiently.


  • There are no built-in tools for managing passwords.


Pricing for Plutio starts at $15 per month.


Dubsado is a top software to manage clients for freelancers and business owners. Dubsado helps manage projects and allows you to manage multiple automated email campaigns and schedule appointments with their built-in scheduler for calls.

Dubsado Client management Software
Dubsado Client management Software

Key Features

  • Dubsado offers an online client portal that allows your clients to sign in and review their activity with you at a glance.
  • Costs and invoices are in the exact location, making it much easier to track your transactions.
  • Built-in scheduler calls to schedule appointments when you’re available and get paid in advance.


  • Forms that can be customized to begin your campaigns.
  • The support staff will be able to answer any questions you may have.
  • Email reminders are automated to ensure you stay on top of your tasks.
  • Analytics and accounting access to see how your campaigns are performing.


  • Workflow isn’t reliable in certain instances.
  • Lack of good tutorials on how to make use of the platform.


Dubsado costs $35 per month or $350 for the year. It is possible to give the platform to test it out with their free trial plan, and you’ll be limited to only adding three contacts unless it’s upgraded to the premium plan.


The Monday program is a customer management program that helps teams organize collaboratively and efficiently tackle diverse projects to complete their work within the timeframe.

Monday content management tool is an excellent task management and team managing tool that is simple to use and adaptable to enable all users to manage multiple projects simultaneously.

Monday Content Management Tool
Monday Content Management Tool

Monday provides a variety of plans that allow you to choose the template that best suits your specific requirements and needs. For example, Monday offers you three templates that can be used to support your sales team with partners management, CRM for sales, and assets for sales.

Key Features

  • Automation Monday, you can incorporate customized automation to make your customer management as efficient as it can be. Monday has saved 386 million human interactions, ensuring you have plenty of alternatives.
  • The collaboration together with the team using the Monday client-management program that allows you to work with your team in a short time. It is possible to share details with your team members by putting comments on projects or tasks, providing feedback, and granting everyone access to the specifics about the job.
  • Dashboards Beginning Monday, you’ll be able to select the widgets you would like to view and create your dashboard.


  • It is suitable for any business. Whether you’re an individual or a large company Monday comes with all the features that will fulfill your requirements.
  • Friendly interface for users: Monday has a colorful and straightforward interface that is enjoyable to use. You can utilize GIFs and emojis within your messages, updates, or messages that are color-coded. Additionally, they provide helpful tutorials to help you get your system to work correctly.
  • Option to review The user will check the task from the beginning until the end to verify that the job is completed correctly.


  • Monday can be a bit expensive, particularly if you start with a small group.
  • Monday offers a variety of options that novices would be unable to master without studying the instructional videos.


Monday offers a forever-free plan with up to two seats. The price will increase based on how many hearts and the required features. Paying plans start at $10 per month for chairs and are charged monthly for the base plan and offer at least three seats.


Keap previously was known as Infusionsoft, is a cloud-based client administration software that allows small businesses to efficiently manage their sales and client relationships.

Lots of good features can be found on this Keap cotent management Software.

Keap content management Software
Keap content management Software

Key Features

  • Users can segment their contacts: With Keap, you can directly send them an email. Customers who are prospective and former customers will not be excluded. By using Keap, communication with your customers could not be more accessible.
  • CampaignsYou could run customized campaigns with triggers for transmission based on the number of emails opened, clicks, and more.


  • You’ll perform the management of inventory functions, from payment and purchase fulfillment to the creation of an online store cart.
  • Keap offers analytics tools to analyze email messages, campaign performance, and ROI information.


  • The utilization of Keap can be a challenge for new users.


Prices start at $79 per 500 contacts and unlimited emails.


HubSpot can be described as a cloud-based customer relationship management system that helps businesses of all sizes to monitor software, improve their growth and evaluate business metrics.

As an agency for inbound marketing, HubSpot has a massive image in the world of marketing and its CRM, which has earned acclaim. The best aspect of HubSpot’s CRM is that it’s entirely free for use, yet it offers innovative ways to expand your company.

Hubspot CRM
Hubspot CRM

Key Features

  • Management of customer relations This feature allows you to track your communications with your customers.
  • Customer interactions tracked: HubSpot enables you to track the interactions with your customers through email and live chat, social media, or phone calls.


  • HubSpot’s platform is easy to access and simple to use.
  • HubSpot CRM is a marketing tool that provides lead generation and marketing automation features that can assist with setting up and managing templates for emails and assessing how well these emails are working.
  • HubSpot CRM tools for sales assist sales managers in keeping track of contacts, monitoring deals, monitoring their distribution channels, and much more.
  • The platform can be integrated with the other HubSpot tools like HubSpot Marketing Hub and HubSpot Sales Hub, as well as third-party platforms like Zoho CRM, Salesforce, and SugarCRM to provide you with additional choices.


  • Although HubSpot is a HubSpot Client Management Software that begins with no cost, its price grows when adding additional HubSpot functions.


HubSpot CRM is for free. The CRM allows up to one million contacts as well as unlimited users. The CRM is free and has no limit on time.


Pipedrive is a CRM on the web and a distribution channel management system that allows businesses to plan their sales and monitor deals.

Pipedrive Content Management Software
Pipedrive Content Management Software- CRM software

Key Features

  • Artificial Intelligence tools The AI-driven sales assistance tool is among the unique aspects of Pipedrive. When you use Sales Assist for your business, sales representatives will receive personalized advice and suggestions on automation.
  • Pipedrive offers a variety of customized sales reporting tools that allow you to monitor individuals and teams’ goals, analyze sales data and create reports.


  • Integrations Pipedrive’s mailer system can easily integrate with various email providers like Outlook, Gmail, and Yahoo. You’ll be able to send and receive emails through multiple accounts with an account on Pipedrive.
  • Easily accessible Pipedrive can be used in any web browser or specially designed mobile application.


  • A few basic features are not included in their most minor Plan.
  • Unpredictable triggers restrict automated features.


  • The price starts from $12.50 per month per user per month.

What is Client Management?

Client management is the process of establishing connections between businesses and their clients. It encompasses everything from planning the lifecycle of a customer and establishing predictions to building trust, setting limits, and evaluating satisfaction with customers.

To ensure that your clients are properly managed, it is essential to follow these things:

  • Learn to recognize the issues that plague customers
  • Accessible channels of communication
  • Answer client questions and concerns quickly.

To better understand your customers’ requirements To understand the needs of your clients, you might need to conduct surveys. Additionally, you can utilize CRM software to collate information on customers’ behavior. This can allow you to understand your client’s needs before they know them.

Naturally, managing clients offers many advantages. For one, clients are more likely to remain with you for longer when you employ the concept of handling clients. Customer management is essential since it’s much easier and less costly to keep the client rather than finding new ones. Additionally, customers who have been with you for a while will be more inclined to recommend people about your company.

The management of your customers can help you integrate and nurture new customers, providing them with an unforgettable experience.

What is Client Management Software?

A client management program is a tool that assists you in managing the client relationship. Most of this software is cloud-based and SaaS tools that you can sign up for each month. In most instances, you can select pricing according to your chosen features.

Overall, the software used to manage clients lets you automate your interactions with your clients. But, certain software tools are designed to perform specific purposes.

For instance, you’ll discover tools for managing clients that optimize the marketing processes and grow sales. Others might focus on the management of projects and deliverables for clients.

The final decision on customer management is contingent upon your industry and needs. For example, if you operate an eCommerce website, you’ll require an automated CRM system that can help you collect, store and manage the purchase information.

Why You Should Be Using Client Management Software

You might be thinking of why client management is essential to the operation of a company.

The ultimate goal of a client management system is to offer your clients top-quality services to increase sales. It is possible to categorize the software into two categories: customer acquisition and retention.

Customer Acquisition

Effective client management allows you to provide a personalized, targeted service to prospective customers. Because of this, you’ll have a greater chance of turning these potential customers into genuine buyers.

With the help of a helpful client management program, you can easily manage the current leads, monitor the communication with your clients, and design customized communications with your clients. This is a lot easier, in contrast, to manually try to record all your information.

Customer Retention

Customer retention is a crucial aspect of achieving success in your company. In a recent study by Bain and Company, it was discovered that a 5 percent increase in customer satisfaction could translate into a rise of 25% in profits. The report also revealed that 93% of consumers are more likely to buy from companies with a sound customer service system.

A well-run client management system is a fantastic method to build trust with your existing customers and offer them top-quality service. By doing this, you’ll increase the likelihood of them purchasing from you shortly.

This is where the client management software is available. CRM software will allow you to keep track of your current customers and send scheduled follow-up messages to encourage clients to use your services and products more.

If you don’t have a CRM system that can collect all the client data into an integrated database, it is possible that you could be missing out on the opportunity to keep sure of your current clients. With CRM, you’ll also keep track of your current and potential customers to boost the number of sales you make.

How to Get the Best Out of Your CMS

All CRMs are generally similar in tools and features; however, each CMS is the same. In particular, every CMS comes with a distinct interface that will require some time to get used to.

This is why you should use the tutorials, how-to guides, and tutorials guides that CMS provides. This way, you can speed up your learning curve and gain maximum benefit from CMS.

CRMs usually have dedicated staff to help you set up and onboard. We suggest you form an organization responsible for the management of the software and data analytics.


Client management software is advantageous to companies of all sizes. However, it’s essential to select a specifically tailored platform to your specific requirements. When choosing the best CRM software for your business isn’t easy, and it is necessary to research the distinct characteristics of each, so you can select the one that is most likely to match your needs.

Look out for the specific features discussed in this article before deciding to buy software for managing clients, and you’re already halfway to selecting the appropriate software for your needs.



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